BUDGET MANAGEMENT
Smarter Budgets, Better Care.
Get clarity and control over your budgets with Maica. From real-time visibility to forecasting tools and multi-model support, Maica gives you everything you need to plan smarter, spend better, and stay compliant—without the manual overhead.
Let's Chat!
Icon
Maica offers you an intelligent digital healthcare solution with the scale of the Salesforce platform.
Scroll down
Real-Time Budget Tracking

Stay in Sync.

  • Monitor live budget usage as services are delivered, with automatic syncing that keeps data current and accurate.
  • View updates in a user-friendly dashboard designed to keep spending transparent and easy to follow.
  • Stay aligned in real time—Maica syncs directly with the NDIS & Services Australia to reflect the latest funding data without manual entry.
Watch Budgeting Demo
SMART BUDGETING
Know Before You Book.
  • Budgets are tied directly to Participants Service Agreements, so you always see the right allocation when planning or scheduling.
  • Instantly preview budget impact when scheduling Appointments or Schedules, directly from the Planner.
  • Reduce overspending risks by aligning planned supports with available funds in real time.
Start Smart Budgeting Today!
Budget Forecasting
Track the Trend.
  • See projected spend across days, weeks, or months, based on upcoming appointments and service delivery patterns.
  • Identify funding gaps or over utilisation early, so you can adjust schedules or service levels proactively.
  • Support better planning conversations with participants using clear, visual insights into future budget usage.
See it in Action
SUPPORT Multiple Funding Models

All Models, One Place.

  • Manage NDIS & Aged Care side by side—no need for separate systems or workarounds.
  • Track budgets across funding sources with full visibility into where funds are allocated and how they’re being used.
Learn More
POOLED BUDGET SYNC
Pooled for Precision.
  • Instantly sync and view your Support at Home Care Management pooled funds at the organisational level.
  • Access current and historical claim period budgets with complete visibility into total, used, and available amounts.
  • Ensure accurate, up-to-date reporting across your team—no manual checks or calculations required.
View the Process
Maica does not exist without our valued clients.
For over 30 years, Leisure Networks have been helping people to enjoy what’s important to them and their families. Our partnership with Leisure Networks is long-standing and we are extremely proud to contribute to the ambitions and impacts Leisure Networks are realising.
See More

The answers you are looking for.

What funding structures does Maica support?

Maica supports a range of funding structures, including NDIS agency-managed, NDIS plan-managed, self-funded, home care packages, CHSP, and block funding. Our service agreement structure will allow you to capture any funding structure working alongside our service delivery solution.

Is Maica PACE compliant?

Maica is fully PACE compliant and will work natively with participants on PACE plans. All invoicing, billing, and claiming processes are compliant with PACE as well as our native PRODA API integration, so you can rest easy knowing that all your NDIS participants are looked after using Maica.

Do you offer Scheduling & Rostering?

The Maica product has been designed and developed, in large part by the sector community itself, to empower the entire participant lifecycle across multiple funding sources and billing processes. This also includes the ability to schedule shifts and appointments as well as roster your care team as well as generate and record timesheets.

Can I configure my own business rules?

There are a number of way this can be done. The Salesforce platform, on which Maica is built, offers a range of rules configuration options, including flows and validation rules. Maica natively respects Salesforce validation rules and will prompt the user with any violations to these rules which are completely configurable by you.

Why has Maica been developed on Salesforce?

When building business-critical software, it is important to consider the underlying plumbing, such as compliance, security, data safety, sharing rules, auditing, workflow configuration abilities, and reporting. Whilst these are not directly functional requirements, they are non-negotiable to us. We have elected to use the Salesforce Platform Starter solution to provide these functions as a leading development platform.

Can I configure my own workflows in Maica?

The short answer is yes you can. Maica is built on the Salesforce platform and therefore you will be able to develop your own Salesforce Flows, including the ability to interact with Maica data objects and workflows. The depth of the capability of these flows will be directly dependent on the Salesforce edition you are signed up to.